License & Registration Renewal

Dental Assistant Renewal | General Information | Time Line | Inactive StatusFAQs | Reporting | CE | License Status

Dental Assistant Renewal

The 2019-2020 RDA-QDA Notice was mailed October 22, 2018 to all current dental assistants. The opportunity for online renewal will not longer be available after midnight December 31, 2018 for registered dental assistants. Dental assistants who do not renew by December 31 will incur late fees. If your renewal was not received online or USPS postmarked on or before December 31, your registration expires and you may not practice or provide duties as a registered or qualified dental assistant. To renew after the deadline, download and print the 2019-20 RDA-QDA RENEWAL paper form and send the renewal application, renewal fee and additional $100 late fee. Renewals are still accepted during the grace period ending February 28, 2019.  The renewal forms can be printed from the below links  (forms will be posted at the end of December) Note: The Board cannot process credit card payments in the office. Do not call the Board office with your credit card number or write it on your form.

If you are not able to renew online, you may print and complete the 2019-20 RDA-QDA RENEWAL paper form. You will need to submit the form with a check or money order for $100 payable to NDSBDE. DO NOT SEND THE PAPER FORM IF YOU RENEW ONLINE!

Expiration and Reinstatement: The registration will expired 12/31/2018, if not renewed. It is your responsibility to renew whether you receive a renewal notice or not. A dental assistant with an expired registration may not practice dental assisting expanded functions.  An expired registration may be renewed  by February 28, 2019 (60 days from the expiration date) by submitting the renewal application and renewal fee, and the $100 late fee. After the 60 days the registration may not be renewed and the dental assistant must reinstate the registration

Continuing Education for Dental Assistants

The minimum requirement for each dental assistant renewal period is 16 total hours, including 2 hours of infection control, 2 hours of Ethics and Jurisprudence, and 2 hours of a cardiopulmonary resuscitation course (CPR) or Basic Life Support. CE courses must be directly related to clinical dentistry or detnal assistanting. You may obtain one half of the required CE hours from self-study.

NEW GRADS - If you graduated from an academic program or passed the DANB exam within the last two years, you are not required to complete continuing education.
However, your CPR and Infection Control should still be within the last two years. 

CE Audit: The Board no longer collects, stores or maintains CE records. The burden of  proof of appropriate CE verification falls upon the dental assistant should you be selected for a quarterly random CE audit. The Board no longer maintains continuing education documents. DO NOT send in your proof of CE to the Board office! Compliance of continuing education will be determined by quarterly random audits performed by the Board's Continuing Education Committee. Save proof of CE for the current and previous renewal period. Examples of proof of CE includes receipts, and certificates of completion. Membership organizations may also provide proof of attendance. 

Inactive Status: Dentist & Dental Hygienist 

The inactive status for dentists and hygienists expires 12/31/2018. To renew your inactive status for dentist or dental hygiene, print and complete the 2019 Inactive Status form. Return the completed form with a $35 check or money order payable to NDSBDE. After January 1, 2018, there will be additional late fee of $35. If you need a form mailed or emailed to you, please contact the Board office. 

Currently licensed dentists and dental hygienists expire 12/31/2019!

Renewal notices will be sent in fall 2019. Make sure the Board has your current  email and mailiing address! The Board will no longer mail renewal notices, therefore you must provide the Board a valid and current email address. All practitioners are responsible for renewing the dental or dental hygiene license and any related permits, regardless of having received the renewal notice or not. If you did not receive the notice by early Novemberthe Board most likely does not have your email address.  If  you did not receive a notice of license renewal email, contact the Board office.

General Information - License Renewal

Permits that must be renewed by December 31 of odd numbered years and require CE related to the permit:
          Anesthesia permits;  requires 4 hours of related CE
          Sedation permits;    requires 4 hours of related CE
          Anesthesia dental assistant;  requires 2 hours of related CE
          Restorative functions; requires 2 hours of related CE
          Botox;  additional CE related to Botox/dermal fillers is not required

Endorsements such as an endorsement for local anesthesia, nitrous monitoring or sealants do not require renewal or require related continuing education.

Late Renewals

A practitioner who practices after the expiration date without renewing may not practice dentistry or dental hygiene.  An expired license may be renewed within 60 days of the expiration date by submitting the renewal application and renewal fee, and the late fee. After the 60 days the license may not be renewed and the practitioner must re-apply for and meet the requirements for licensure to be granted a license. 
 

Continuing Education Information for All Licensees/registrants!

Dentists - The minimum requirement for each dentist renewal period is 32 total hours, including 2 hours of infection control, 2 hours of Ethics and Jurisprudence, and 2 hours of a cardiopulmonary resuscitation course (CPR) or Basic Life Support.  The Board no longer collects, stores or maintains CE records. The onus for proof of appropriate CE falls upon the practitioner should you be selected for a quarterly random CE audit. 

Hygienists - The minimum requirement for each hygienist renewal period is 16 total hours, including 2 hours of infection control, 2 hours of Ethics and Jurisprudence, and 2 hours of a cardiopulmonary resuscitation course (CPR) or Basic Life Support. The Board no longer collects, stores or maintains CE records. The onus for proof of appropriate CE falls upon the practitioner should you be selected for a quarterly random CE audit. 

Dental Assistants - The minimum requirement for each dental assistant renewal period is 16 total hours, including 2 hours of infection control, 2 hours of Ethics and Jurisprudence, and 2 hours of a cardiopulmonary resuscitation course (CPR) or Basic Life Support. The Board no longer collects, stores or maintains CE records. The burden of  proof of appropriate CE falls upon the practitioner should you be selected for a quarterly random CE audit. 

CE courses must be directly related to clinical dentistry. You may obtain one half of the required CE hours from self-study.  The Board defines self-study as those in which there is no interaction between an instructor and student, or education in which the student engages in the learning activity without supervision or an instructor. Self-study programs may be pre-recorded audio programs, self-paced digital courses, or self-paced online courses. Self-study is an education process designed to permit a participant to learn a given subject without involvement of a proctor

One half of required CE credits may be obtained by classroom style learning or webinars.The Board views a webinar as a method of learning, such as a presentation, lecture, workshop or seminar which takes place on the Internet using video conferencing software. The remote audience may see and hear the presenter, ask questions and sometimes answer polls. The key feature of a webinar is its interactive elements and the ability to receive and discuss information in real-time.

CE AUDITS: Payment for a course and the certificate of completion are required in the event of an audit. The Board recommends you retain documentation such as receipts, vouchers or certificates of completion for the current and previous renewal cycle. Two hours of CE is awarded to practitioners who take the open book, free of charge, online Ethics/Jurisprudence examination. Please go to the Board’s website to complete the open book online Jurisprudence exam for 2 credits. 

Newly licensed? A dental or dental hygiene practitioner who was licensed by Examination and graduated from a dental program within 2 years of the renewal date are exempt from the CE requirement but are not exempt from the renewal fee. Practitioners who submitted a License by Credential application, may submit CE taken within 24 months of the expiration of the license. You may use the same CE submitted for your application if within the last 2 years. Registered dental assistants who graduated from a program within two years of completion are also exempt from the CE requirement.

CPR

In addition to the biennial continuing education requirement, practitioners must maintain a valid and current CPR or BLS certification.  Any credits earned by taking a CPR/BLS course for the sake of maintaining a valid certification will be counted towards the biennial CE requirement. CPR education must have a hands-on component.

Anesthesia and Sedation Permit Holders

Anesthesia and sedation permits are subject to expiration and renewal. You must renew a permit to administer GENERAL ANESTHESIA AND/OR DEEP SEDATION, AND MODERATE or MINIMAL SEDATION and submit the $200 permit renewal fee to NDBDE. The sedation or anesthesia permit must be renewed at the time of license renewal regardless of when the permit was issued. Anesthesia and sedation permits expire December 31st of odd numbered years. To avoid late fees, the renewal  of the permit must be completed by December 31. Practitioners holding such permits must maintain evidence of four (4) hours of CE related to sedation or anesthesia.
 

Initial Licensure Fee vs. Renewal Fee

Both fees are required in order to obtain and maintain a license and registration with the NDBDE. The initial license application fee is paid to initiate administrative processes and verifications that must be completed by the Board’s administrative office. The renewal fee, grants the license for the following two year period. Failure to pay the renewal fee will cause the license to expire.

License Status

If you are uncertain of your licensure status, click on the Board's Verification & Roster page. It is illegal to practice dentistry, dental hygiene, or provide dental assisting expanded duties without a license or registration. 

Reporting

Dentists, dental hygienists and registered dental assistants have a duty to report [See NDCC 43-28-18.1] within 60 days of the event any illegal, unethical, or errant behavior or conduct including the following events, proceedings, or formal or informal actions:  

  1. A dental malpractice judgment or malpractice settlement or a final judgment by a court in favor of any party and against the licensee.
  2. A final disposition regrding the surrender of a license, or adverse action taken against a license by a licensing agency in another state, territory or country; a governmental agency; a law enforcement agency; or a court for an act or conduct that would constitute grounds for discipline under Chapter 43-28.
  3. A mortality or other incident occurring in an outpatient facility of the dentist which results in temporary or permanent physical or mental injury requiring hospitalization of the patient during or as a direct result of a dental procedure or related use of general anesthesia, deep sedation, conscious sedation with a parenteral drug, or enteral sedation. 

A practitioner shall advise the board in a timely manner if they reasonably believes another practitioner has committed an illegal or immoral act or has otherwise failed to make a report as required by law. If you have an incident to report as required by statute, submit the supporting documentation and/or certified copies of all court documents, police records related to the matter discussed in the petition. 

Time Line

2018 Online Renewal Time Line

Approx. 10/20/2018 - Renewal notices emailed to all registered dental assistants. Online renewals must be received no later than December 31 to avoid late fees.  

10/21/2018 thru 12/31/2018 -  RDA/QDA online renewal portal opens. RENEW ONLINE. You will NOT need to submit CE reporting form or CE to the Board. 

01/01/2018 - Online renewal portal is closed. Any renewal application postmarked after December 31st incurs a late fee.  It is unlawful for the delinquent practitioner to practice dentistry, dental hygiene or dental assisting duties without an active license. The license may be renewed for up to 60 days past the expiration of the license. Under laws governing dentistry, a registered dental assistant may not practice if the license has not been renewed by December 31st . 

03/01/2018 - The license may no longer be renewed. The registered dental assistant must re-apply for and meet the requirements for licensure to be granted a license. Applications may be found online January 1st.

FAQs

What do I need to renew online?

A current email address

A method of payment: Major credit cards accepted

What happens once I renew my license online?

A confirmation notice is sent via email.

A certificate of license is mailed to the address provided to the Board. By default, the Board will send the new certificate of license to the home address of dental hygienists and registered dental assistants and the work mailing address of dentists. 

I am newly licensed. Do I need to renew my license?

Yes. Regardless of when you are licensed during the two year period, a renewal application and fee is required. The initial license application fee for licensure covers the Board’s time and resources involved in processing a new license. However, a license who has graduated from any CODA accredited programs within two years of the renewal deadline is exempt from sending the continuing education. CPR must be maintained at all times. A newly licensed by credential applicant may utilize CE taken within the previous two years of the renewal deadline, even if the CE was provided during the initial license application process. The renewal fee renews the license for the following 24 month period.

I did not receive the renewal notice, will I be charged the late fee?

Yes, if not renewed by December 31st. The law requires all licensees to notify the Board of any address changes. If you didn't receive a renewal notice by mid November, call the Board's office immediately.

It wasn't my fault! The office manager did not send the renewal applications and they were postmarked after December 31. Will l incur a late fee?

Yes.  The practitioner is responsible for the timely renewal of his/her license.

Is there a “grace” period?

If the renewal application, and renewal fee are not received by December 31, the license expires and the practitioner (DDS, RDH, RDA or QDA) may not practice dentistry, dental hygiene or expanded duties of a registered dental assistant. Within sixty days of December 31 an expired license may be renewed by submitting the renewal application, renewal fee, and the late fee.

Dentists and Dental hygienists renew license by December 31 of odd numbered years. Registered dental assistants [RDA/QDA] renew registration by December 31 of even numbered years.

If I did not renew during the 60 day grace period, can I renew the license?

No, you must now reinstate the license. Unless you were in a coma for the previous 4 months, the practitioner must re-apply and meet the requirements of licensure to be granted license. The process of re-applying for licensure delays the practice of dentistry further.

What method of payments are accepted?

Paypal allows government agencies to take Visa, MasterCard and Discover.

What address will my renewal be sent to?

A DDS renewal notice is now sent to the email address provided to the Board. If no email address is given, the renewal notice is sent to the office mailing address and an email address will be requested. An RDH or RDA/QDA renewal notice is sent via email or in absence of an email address, sent to the home address.

When can I place my license on inactive status?

When the license is due for renewal, download the inactive status application. While on inactive status, the dentist/hygienist may not engage in the practice of dentistry in the state until the dentist applies for reinstatement, pays the fee and meets any other requirement established by Administrative Rules.
 

If my license is inactive, can I apply for active license?

Yes, however an application for reinstatement must be reviewed by the Board. If you intend to reinstate your inactive license, plan ahead. The application and fee must be submitted to the Board 30 days before the next Board meeting. Reinstatement applications are only reviewed at quarterly Board meetings. 

If I am retired or my license is on inactive status, do I need to renew each biennial renewal period?

No. Inactive status must be maintained annually. Licensees who have submitted the “inactive status” application receive notice to renew the status annually around mid October. If the renewal for the inactive status is not received by the Board, the inactive status is cancelled. The annual fee is $35. Continuing education is not required. The licensee may not practice dentistry in North Dakota once the license is placed on inactive status.

When do registered dental assistants renew registration?

An RDA or QDA must renew registration by December 31 of even numbered years.